Residence Hall Application & License Agreement

Use this form to apply for Eastern Arizona College Thatcher Campus housing. Please complete all portions of the form and include credit card information for the $150 deposit. Be sure that you have read and agree to the terms and conditions of this agreement before submitting your application. For those who would prefer to print, complete, sign and return a paper version of this form, we provide the form in PDF format. You will need the free Acrobat Reader available from Adobe to view and print the form.

Personal Information:

If you have any physical disability which would require special assistance in housing, please contact the Counseling Office at 1-800-678-3808 Ext. 8253 or (928) 428-8253.

Room Scholarship Recipients Only:

The submission of this form authorizes a $150 deposit. My room cost for a Traditional Hall will be paid by a scholarship from one of the areas checked below. I understand I will automatically be assigned to a Traditional Hall. I understand that if I request Residence Towers, I will be placed on the waiting list for that hall and if assigned, I will need to pay the additional cost. I understand scholarships do not cover additional cost for Residence Towers or the $150 deposit.

Baseball
Football
Men's Basketball
Softball
Volleyball
Women's Basketball
Presidential Award of Excellence
Presidential Preferential

Reservation Information:

Please refer to the Campus Living Options & Current Costs page for EAC hall descriptions. Having read the Campus Living Options & Current Costs information, my EAC residence hall preference is:

Traditional Halls: (Microwaves and/or refrigerators are NOT allowed)

Mark Allen North (Male)
Mark Allen South (Female)
Nellie Lee Hall (Male)

Residence Towers Communities:
(Refrigerators are supplied in each community, but meal tickets are still required; Microwaves are not allowed)

Male Residence Towers Community
Female Residence Towers Community

My roommate/suitemate(s) preference(s) are:

New Resident Returning Resident

New Resident Returning Resident

New Resident Returning Resident

If you list specific people, they must complete the application process and be on the Housing Assignment List before they can be considered as your roommate.

Room Cost Information

Costs shown are subject to change. For the most current costs, see our catalog.

The refundable $150 reservation deposit must be authorized as part of the submission of this application. This deposit is NOT covered by scholarship or financial aid.

Room and board costs must be paid on the first day of hall check-in at the beginning of each semester or your room reservation will be cancelled. Students who cancel a residence hall reservation on or before the day the residence halls open will be eligible for a full refund of room costs. Students who cancel or move out of a residence hall by the close of registration will be eligible for a 50% refund of room costs. There is no refund of housing cost after the end of registration

	Fall 2008	Spring 2009
Traditional Halls	$1100	$740
Residence Towers	$1465	$980
Cost difference between Traditional and Towers	$365	$240

I am receiving a room scholarship to live in a Traditional Hall as indicated above. I will pay the difference in cost to live in Residence Towers, if assigned.

 

Board Cost Information for 2008-2009

All residential students are required to purchase a meal plan. A cafeteria meal plan ticket serves as a pass to allow you to eat 10, 14 or 19 meals per week with "unlimited seconds." Unused meals do not carry over to subsequent mealtimes, days, or weeks.

If you are unable to eat in the cafeteria, you may use your meal in Gila Hank's Cafe during designated "Transfer Hours." Transfer Hour meals are for a specific dollar and food amount. You are not allowed to use a Transfer for a meal already eaten in the cafeteria.

Cafeteria Meal Plans (Please indicate your preference):
	Plan A - 19 meals per week	$1380 per semester
	Plan B - 14 meals per week	$1280 per semester
	Plan C - 10 meals per week	$1215 per semester

Deposit Payment Information:

Acknowledgements:

	I have received, read, and agree to abide by the provisions included in this Application and License Agreement.
	I understand that my failure to abide by these provisions may result in the loss of my housing reservation deposit, meal plan, or campus housing privileges.

Room Availability

The 370 spaces in Campus Housing are at a premium especially during Fall Semester. There is typically a waiting list for the Traditional Halls in the Fall and both semesters for Residence Towers. Assignments are made in the following order of priority:

1. Returning residential students
2. Room Scholarship recipients in Traditional Halls only*
3. New students by date of receipt of application and $150 deposit
4. All part-time students on a space-available basis only

*All applications for Residence Towers are handled in chronological order. There are no beds reserved for scholarship recipients.

Application and Assignment Procedure

1. Apply early because your place, on the Housing Assignment List is based on the date of receipt of the completed application and $150 deposit. Authorize credit card payment to Eastern Arizona College. You may also pay with a credit card by calling the Fiscal Office at 1-800-678-3808 Ext. 8223.
2. Within two weeks of mailing, you should receive a letter acknowledging receipt.
3. By mid-May (December for Spring Semester Housing), our returning students will have completed their reservation process and the Housing Office can determine the number of spaces available for new students.
4. In early June (mid-December for Spring Semester Housing), Housing assignment letters are mailed. From that point on, assignment letters continue  to be mailed as spaces become available.
5. In early July, confirmation forms will be sent asking you whether you still want your room and when you plan to arrive. If you do not want your room, you have until July 15 (December 15 for Spring Semester Housing) to request a refund of your $150 deposit.
6. After July 15, all confirmed students will receive check-in and items-to-bring information. Assignees will receive a questionnaire soliciting information to aid in making room assignments.
7. Communication will be by U.S. Mail or e-mail, and occasionally by telephone. It is your responsibility to access these communications in a timely manner. You should keep in touch with the Housing Office to verify receipt of applications/deposits and check on room availability.

Campus Housing Waiting List

Do not panic! Waiting lists are a normal part of campus housing. If you are placed on a waiting list, please call the Housing Office at 1-800-678-3808 Ext. 8605 to determine your current status. College students' plans change constantly and the waiting list can change from moment to moment. Residence hall spaces become available continually, so you may want to consider temporary off-campus housing options while you wait. It is your responsibility to contact the Housing Office to chesk your status on a regular basis.

Residence Towers Waiting List

If you are on a waiting list for Residence Towers, you may be assigned to a Traditional Hall (Mark Allen, Nellie Lee, Wesley Taylor) until a space becomes available in Residence Towers. When a space becomes available for you, you will be contacted by mail or by Residence Life Staff notifying you of your status and a time frame in which you are to move into Residence Towers.

If you do not move within the time frame established, or, opt to stay in a traditional hall, your name will be passed and the next person on the waiting list will be notified. The difference in room cost for Residence Towers must be paid before checking in. The Housing Office can assist you in determining that cost. If you prefer to wait off campus instead of being assigned to a traditional hall, please notify the Housing Office.

Damages/Alarms

You will be charged for individual damages/false alarms and/or community damages/false alarms for which the responsible party remains unidentified. You can help reduce your costs by locking room and hall/community doors, limiting visitors, and identifying students causing damage.

Refunds

The $150 deposit is your reservation deposit. If you do not move into campus housing, it will be refunded if:

• You cancel on or before July 15 for Fall Semester or December 15 for Spring Semester; or
• You are on a waiting list for campus housing and ask to be removed from the list. If you move into campus housing, the $150 converts to your damage deposit. It will be refunded minus any individual or community damages if you move out of campus housing after the end of the late registration period for that semester. The damage deposit carries over from semester-to-semester when you reserve your room as a returning student. You will be required to pay any damage costs incurred so that the deposit remains at $150 at all times. It takes 3-4 weeks after check-out to process a refund. You should not expect the money to be available at departure.
• Students who cancel a residence hall reservation on or before the day the residence hall opens will be eligible for a full refund of room costs. Students who cancel or move out of a residence hall by the close of registration will be eligible for a 50 percent refund of room costs. There is no refund of housing costs after the end of registraion.

Payment/Check-in

The halls open a few days before classes begin. You will be notified of the date by mail. Your room and meals must be paid for on this date or you will lose your reservation. If you do not claim your room in person or by telephone by 5 p.m. of the first day of classes, your space will be reassigned.

Hall Closures

All halls close for Thanksgiving weekend. The halls are also closed at the end of each semester and during Spring Break. They are not open during the summer. You are required to be out of the hall on-or before the date of each closure. All pesonal belongings must be completely removed over the summer. There is no access to the halls during closures. If you do not follow this procedure, you will be subject to a nightly charge and possible disciplinary action. Exceptions must be cleared with the Student Life Administrator.

Residence Hall Standards

You will receive a Residence Life Handbook at check-in. You are expected to be knowledgeable of all the guidelines included in the Handbook and act accordingly. The following is a summary of regulations you are required to follow immediately upon check-in:

• All residence halls are illegal-substance free. Smoking and tobacco use are not permitted in any campus building.
• Possession, consumption or being in the presence of alcohol is prohibited in the residence halls and on the entire campus.
• Possession, use, sale, or distribution of illegal drugs is against the law. Residents may not have drug paraphernalia in the halls.
• All weapons, simulated weapons, or paintball apparatus are prohibited in all campus areas. Possession and/or use on campus will result in immediate expulsion.
• Behavior that may result in personal injury or damage to property is not acceptable. This includes practical jokes and tampering with alarms.
• You will be charged $50 for each lost key in Traditional Halls and $62.50 in Residence Towers.
• You will be charged $50 for activating alarmed doors during a non-emergency. If the culprit is unknown, the charge will be shared as a community damage charge.
• You are expected to follow the visitation regulations established for each hall. It is your responsibility to read and be knowledgeable of the posted hours.
• You are responsible for the behavior of your guests. You must inform them of residence life policies.
• You are responsible for the security of your living area and vehicles. Keep your doors locked and belongings secured. The College is not responsible for loss, damage, or theft of personal property.
• You are responsible for the loss, damage, or theft of College property in your assigned areas.
• Roller blades, skateboards, and bicycles cannot be used on campus sidewalks.
• Microwaves and refrigerators are NOT allowed in Traditional Halls.
• Microwaves are NOT allowed in Residence Towers.

The College reserves the right to inspect rooms for cleanliness, safety, repairs, and/or compliance with policies and rules.

Residence Hall Cost Information for 2008-2009

The refundable $150 Reservation Deposit must be authorized as part of the submission of this application. This deposit is NOT covered by scholarships or financial aid.

Room and Board Costs must be paid prior to the first day of hall check-in at the beginning of each semester or your room reservation will be cancelled. Students who cancel a residence hall reservation on or before the day the residence halls open will be eligible for a full refund of room costs. Students who cancel or move out of a residence hall by the close of registration will be eligible for a 50% refund of room costs. There is no refund of housing cost after the end of registration.

Room scholarship recipients, who are assigned to Residence Towers, must personally pay the additional cost for the Residence Towers before checking in. It is not included in the room scholarship.

Board Cost Information for 2008-2009

All residential students are required to purchase a meal plan. A Cafeteria Meal Plan ticket serves as a pass to allow you to eat 10,14, or 19 meals per week with "unlimited seconds." Unused meals do not carry over to subsequent mealtimes, days or weeks.

If you are participating in summer placement testing, you may visit the Housing Office located in the lobby of the Residence Towers. Please stop by and check on your housing status.

If you have Housing and/or Meal Plan questions, please call 1-800-678-3808 Ext. 8605 or (928) 428-8605.